Inspections that actually get done.

Paper inspections die in 3 places. The driver forgets the book in the cab. The book gets wet on a rainy yard day. The book sits under a coffee cup on someone's desk for 6 weeks before anyone scans it. By the time an auditor asks for last quarter's pre-trips, the chain of custody is gone. Dockex makes the form a link. The driver taps it, completes it, and the record is on the dashboard before they pull out of the yard.

No app install. The form runs in the phone browser. iOS, Android, whatever the driver brought to work. The browser caches the form for offline use, so the inspection still works in a yard with no signal. Once the phone touches a connection again, the data syncs. No lost reports, no "I did the inspection but the app crashed."

The DOT pre-trip eDVIR (FMCSA 396.13) is item-level pass or fail with notes, and the driver can run it by voice — Dockex pre-flags items when it hears defect words like "leak" or "warning light" in the walk-around. When a driver flags an item as fail, Dockex opens a defect on the vehicle's file with the note, the driver, and the timestamp. It stays open until it clears.

That open-defect logic is the part most paper systems miss. Roadside inspection violations on items a driver already flagged internally are an audit nightmare. With Dockex, every open defect lands on the vehicle's file and the dashboard surfaces every open defect across the fleet in one view. The mechanic sees the queue. The dispatcher sees what's flagged. The owner sees both.

The driver signs off digitally on the same phone the inspection ran on. The signature, the name, and the timestamp save with the report. Roadside enforcement and DOT auditors will ask for it. It is right there.

Export is built for the audit. Single inspection or bulk. The PDF carries the driver name, vehicle VIN, timestamp, every item, and the driver signature, formatted for the auditor handoff. The CSV carries the same data flat, one row per inspection, for analysis or ingestion into another system. Your fleet owns the data and pulls it whenever.

Inspections runs nationwide. The pre-trip eDVIR, defects, signatures, and exports all work in every state. The state-specific periodic inspection rules show on the vehicle's file based on where the plate is registered. For the full set of federal and state compliance items inspections roll up into, the Oklahoma fleet compliance checklist walks through every box DOT will check on a roadside stop or a new-entrant audit.

Inspection records also feed the maintenance side of the system. Every open defect surfaces on the maintenance queue with the driver note already attached. The mechanic does not have to chase the driver for context. The work order opens with the evidence baked in, gets scheduled, gets closed, and the closure timestamp flows back to the vehicle's compliance score. One inspection cycle does the work of three.

The piece that turns out to matter most is the boring one. Drivers actually fill these out. Paper inspections get skipped on cold mornings, on busy yard days, on the last load before home. A digital form that takes 90 seconds and lives in the driver's phone gets done. Paper forms on a cold morning don't. That is what survives an audit.