Every driver. Every cert. Every deadline.

Driver compliance breaks fleets in the same quiet way every time. A medical cert expires on a Friday, the driver runs Monday, and the DQ file goes from clean to out-of-service before anyone in the office notices.

49 CFR Part 391 lists 17 items per driver. Pull MVRs annually. Renew medical certs every 24 months (sooner if the driver carries a restriction). Query the FMCSA Clearinghouse on hire and again every 365 days. Keep drug and alcohol pre-employment, random, and post-accident results on file for 5 years. Document the road test. Hold the employment application for the full term of employment plus 3 years.

None of this is hard on paper. The hard part is keeping it on the calendar across a roster that turns over, gains a hire in March, loses one in July, and absorbs another in September.

Dockex centers the driver, not the form. Every driver gets a profile that rolls up the 17 DQ items into a single completion ring. CDL, medical cert, MVR, road test, employment history, drug and alcohol records, Clearinghouse queries, all in one place with a color-coded badge per item. Green is current. Amber is inside 60 days. Red is expired or missing.

For drug and alcohol, keep your existing consortium or TPA. We don't replace them. Dockex centralizes every test result, tracks the 365-day Clearinghouse query window per driver, and generates the annual MIS report DOT auditors ask for. A positive result fires a CRITICAL alert the moment it lands, so you can start your return-to-duty process without delay.

The driver portal closes the loop on the cab side. Drivers log fuel, submit pre-trip inspections with photos and signatures, report incidents, and request maintenance from any phone browser. Spanish auto-detects on the device locale, no toggle needed. Everything they submit flows to the dashboard, attached to the right vehicle, ready for the next audit.

If you're running an Oklahoma fleet, two reads pair well with this page. The Oklahoma fleet compliance checklist walks through the state-level cadence (registration, IRP, IFTA, UCR), and the registration mistakes carriers make piece covers the document gaps that show up at roadside inspection. Driver qualification is the federal half. Registration is the state half. Auditors look at both.

The honest pitch on this page: driver compliance is calendar work, and calendar work is what software is genuinely good at. Pull the roster, set the cadence once, let the deadlines fire on their own. Then go run the fleet.

One operational detail worth flagging because it bites every growing carrier eventually: the medical examiner's certificate is its own beast. A standard cert runs 24 months. A cert with a restriction (vision, hearing, diabetes, hypertension) can be issued for 12, 6, or 3 months depending on the condition. The cert expiration drives the CDL self-certification on file with the state DMV, so when the cert expires, the CDL flips non-certified the next day. Dockex tracks the cert expiration and the state cadence side by side, so the truck doesn't run on a Monday after the cert lapsed on a Sunday.

Same applies to MVR pulls. 49 CFR §391.25 wants one annually, and the date you used last year is the date the auditor will measure this year's pull against. Upload the new MVR and Dockex reads the violations and scores the risk on the spot, then reminds you when the next pull is due from the date of the last one, not from the driver's anniversary, so the timestamps stack cleanly in the file.